Administrative Assistant

Req No.
2018-1592
Lake Gregory Recreation Company
Crestline
CA
Category
Administrative/Clerical
Type
Regular Full-Time
Targeted Job Start Date
1/14/2018

Company Overview

The California Parks Company is a privately owned award winning outdoor recreation, resort, retail and event management Company based in Red Bluff, California. Since 1975, The California Parks Company has been providing our superior level of service and commitment as concessionaires to our partners in local, state, regional and national agencies.

From tent camping with the giant redwoods at Big Basin to having an unforgettable company picnic on Angel Island, and having wedding ceremonies at Silver Falls State Park, you will experience some of the most spectacular places in the world managed by The California Parks Company.

 

We pride ourselves on providing you with great experiences in the great outdoors!

 

Location Overview

Lake Gregory is nestled up in the San Bernardino Mountains less than 80 miles from busy Los Angeles. This four-season resort has activities for the whole family including boating, swimming, water slides, Splash Island, a dog park and so much more. Lake Gregory also boasts some of the best fishing in Southern California! Lake Gregory is home to the historic San Moritz Lodge, the perfect venue for your dream wedding or special event with breakout rooms and gourmet in-house catering to fit every budget.

 

Lake Gregory has long been appreciated for its fun water play and excellent fishing. The area was known originally as Houston Flat, but was renamed after Arthur Gregory, Sr., its developer and a famous citrus grower, bought and developed land in the Valley of the Moon.  He was instrumental in creating Lake Gregory and financing completion of the resort development.

Responsibilities & Qualifications

 

General Functions

Responsible for conducting and overseeing all office administrative and clerical duties. Perform bookkeeping tasks/audit functions as assigned/required. Implement system controls under the direction of General Manager and Corporate Accounting and human resource departments. Functions include, accounts receivables, cash receipts, accounts payable coding, petty cash ledgers, bank depository procedures, employee file management, employment record keeping, payroll submittal, and safe counts.

 

Essential Functions

  • Oversee general office operation and activities
  • Provide information by answering questions/requests.
  • Become resource for Uattend payroll system.
  • With direction from Corporate Office & GM, revise systems and procedures by analyzing operating practices, recording keeping systems, forms control, office layout.
  • Establish and oversee all daily/monthly human resource activities and insure operational compliance including: employee file documentation, hiring/termination documentation, timecard documentation, payroll semi-monthly record keeping and payroll transmittals.
  • Establish and maintain business and internal controls.
  • Preparing Reports for Submission to Over-site Agency.
  • Answer all incoming calls when on duty.
  • Filing all paperwork and maintain vendor files in order.
  • Assistant to GM and coordinators in monthly and weekly reports.
  • Work directly with department supervisors and maintain operations schedules.
  • Work with all departments to report and maintain universal inventory control.
  • Beach store coordinator – maintain stocking and sales of beach store.
  • Training assistant – help GM and coordinators in the hiring process and training of new staff.
  • Assist with hiring packets and hiring paperwork (Seasonal employees)
  • Assist Event sales personnel with property tours and information.
  • Accounts receivables – entering and tracking payments for both coordinators in the Caterease program.

Job Segments:

  • Responsible to manage and safe guard property change fund/safes in adherence to corporate cash handling standards as well as internal control standards, including scheduled and unscheduled safe and cashier bank counts.
  • Meet all payroll processing deadlines as defined by Corporate Accounting.
  • Complete all month-end as defined by Corporate Accounting. (Reporting)
  • Oversee general office operations and activities.
  • All other duties assigned by GM or upper management.

QUALIFICATIONS:

Required:

  • Minimum high school education.
  • 3 - 5 years’ experience in general office/administrative duties.
  • 3 – 5 years recent experience in money handling duties.
  • Recent experience in heavy phone activity
  • Ability to use a computer including word processing, spreadsheet and e-mail functions.
  • Must possess a valid Driver’s License with a clean 3-year history and no DUI convictions in the past 5 years.
  • Reliable transportation.
  • Able to work varying shifts

 

The California Parks Company, dba Urban Park Concessionaires, California Guest Services, In., and Quagga Inspection Services, LLC, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

 

 

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